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Email Netiquette Rules

First, email netiquette rules are social aspects of sending electronic messages. Hence, tips to get and send data. Helps us communicate effectively.

Got an address online? We customarily get electronic mail. And so, need an account.

Given, others practice same conventions. Consequently, an address is required for most internet services. Accordingly, account setup is a first step. Makes us part of online society.

It follows, personal is not professional. So, messages are not equal. Relationships are different depending. And so, we have standard practices.

Go over the quick tips overview. Next, there are more in depth text explanations. Read the email netiquette rules posts for a better understanding.

Time needed: 35 minutes.

Email Netiquette Rules

  1. Sign

    Add an electronic signature.

  2. Short

    Be concise.

  3. Return Address

    Let them respond.

  4. Disclosure

    Don’t share contacts.

  5. Topic

    Use a subject topic line.

  6. Long

    Add ‘long’ to subject if need be.

  7. Zip

    Compress large files.

  8. No Programs

    Executable files spread viruses.

Email Netiquette Rules

Next, social constraints are programmed. As a result, conventions further refine the process. Accordingly, general guidelines.

To begin, email comes from the electronic mail. Thus, text based message sent in an electronic format. Also, files are attached for download.

It follows, security is an issue. So, plain text is inherently more secure than hyper text. In addition, hackers cannot embed code in plain text.


To start, first form of online communication. Next, created in 1971. Electronic message sent through the internet with an app. Free accounts are available.

In any event, electronic message delivered to a user within a domain. The user name precedes the @ symbol. The domain name follows the @ symbol.

First application of the internet. Similarly, internet is based on its use. File attachments are important. Virtually any type of information can be attached.

Email Network Etiquette

An essential part of online communication. Email verification is a common way to validate online accounts for other services. Most people have several email addresses. Some are free. Others from an ISP.

Therefore, email applications limit the size and file type of attachments for various reasons. Often compressed or ‘zipped’ to fit within size limits. Generally, certain types not allowed.

Paid accounts come with many services. Fee based accounts. Furthermore, correspondence belongs to the domain that created it.

Free Email

Email accounts are free, which make email communication for everyone. Free email accounts are good Netiquette for a variety of reasons.

Free email has issues that arise from use. Firstly, advertising based on activity. Availability can be a problem. Does a lot of good.

  • Aggregates emails from other accounts.
  • More permanent than other account associations.
  • Accessible from most internet connections.
  • Tools for managing emails.
  •  Features for sending and receiving email messages.
  • Security certificates to encrypt data.

Email Netiquette

Hence, email from a company domain is company property. Gmail and Outlook exemplify this with advertising.

As a result, personal and professional privacy are different. So, be careful not to click the ‘reply all’ button by mistake. An embarrassing breach of privacy.

Last, messages are easy to copy, forwarded, or sent to the wrong address. The ‘reply all‘ button responds to the sending address, cc and bcc addresses.