Email Netiquette Rules for Electronic Mail

First, email netiquette. So, rules are social aspects of sending electronic messages. Hence, tips to get and send data. Spend some time practicing.

Consequently, required for most internet services. So, an account is a first step. Makes us part of online society.

And so, signature required. It follows, personal is not professional. So, messages are not equal. Next, there are text explanations of each rule.

Time needed: 35 minutes.

Email Netiquette Rules

  1. Sign

    Add an electronic signature.

  2. Short

    Be concise.

  3. Return Address

    Let them respond.

  4. Disclosure

    Don’t share contacts.

  5. Topic

    Use a subject topic line.

  6. Long

    Add ‘long’ to subject if need be.

  7. Zip

    Compress large files.

  8. No Programs

    Executable files spread viruses.

Email Netiquette Rules

Next, social constraints are programmed. As a result, conventions further refine the process. Accordingly, general guidelines.

To begin, email comes from the electronic mail. Thus, text based message sent in an electronic format. Also, files are attached for download.

It follows, security is an issue. So, plain text is inherently more secure than hyper text. In addition, hackers cannot embed code in plain text.


To start, first form of online communication. Next, created in 1971. Electronic message sent through the internet with an app. Free accounts are available.

Thus, electronic message delivered to a user within a domain. The user name precedes the @ symbol. The domain name follows the @ symbol.

Given, first application of the internet. Then, internet is based on its use. File attachments are more important than the text delivered in the message because virtually any type of information can be contained in an email attachment.

Email Network Etiquette

Therefore, email applications limit the size and file type of attachments for various reasons. Often compressed or ‘zipped’ to fit within file size limits. Generally, certain files don’t run.

Given, paid accounts come with many services. Internet Service Providers, domains, and other services provide fee based accounts. Also, messages to a customer are messages within a department. Next, correspondence belongs to the domain that created it.

Email is an essential part of online communication. Email verification is a common way to validate online accounts for other services. Most people have several email addresses. There are various types of the service. Some are free email accounts. Another common type of email accounts is from an Internet Service Providers (ISP).

Free Email

Email accounts are free, which make email communication for everyone. Free email accounts are good Netiquette for a variety of reasons.

Thus, free email does have issues that arise from use. First, advertising included with free accounts. Next, services will report you to the police if you send illegal messages. Then, scan your email for advertising and illegal activity. Finally, availability can be an issue.

  • Aggregates emails from other accounts.
  • More permanent than other account associations.
  • Accessible from most internet connections.
  • Tools for managing emails.
  •  Features for sending and receiving email messages.
  • Security certificates to encrypt data.

In any event, there are three popular free email services:, Yahoo, and Gmail.

Email Netiquette

Hence, email from a company domain is company property. Gmail and Outlook exemplify this with advertising.

As a result, personal and professional privacy are different. So, Be careful not to click the ‘reply all’ button by mistake because it is an embarrassing breach of privacy.

Last, messages are easy to copy, forwarded, or sent to the wrong address. The ‘reply all‘ button responds to the sending address, cc and bcc addresses.